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Job Description:

• Manage end-to-end employee lifecycle processes, including onboarding, offboarding, confirmation, and contract renewals
• Maintain and update employee records, HR database, and ensure timely documentation
• Handle monthly payroll inputs, leave administration, insurance claims, and government submissions (e.g. CPF, IR8A, NS, Maternity claims)
• Support recruitment activities such as job postings, interview coordination, and pre-employment checks
• Assist with HR policies review, employee engagement activities, and training coordination
• Prepare HR reports and analytics for internal reviews and audits
• Coordinate annual performance appraisal and increment exercises
• Act as a point of contact for staff enquiries on HR policies and benefits
• Support compliance with MOM regulations and keep up to date with employment law changes
• Assist in HR process improvements and digitalisation initiatives
• Provide administrative support for HR projects and company-wide activities

Job requirement:

• Experienced in full-spectrum HR functions including recruitment & payroll processing is preferred.
• Entry level is welcomed, training is provided

Job Summary:

We are looking for a detail-oriented and experienced HR Assistant to join our team, with a strong focus on payroll management. The successful candidate will be responsible for handling end-to-end payroll processes while also supporting broader HR functions such as employee records management, statutory compliance, and employee benefits.

Key Responsibilities:

1.    Manage and process monthly payroll accurately and on time.

2.      Maintain employee records and ensure all payroll inputs (attendance, leaves, bonuses, deductions, etc.) are up to date.

3.      Ensure compliance with statutory payroll requirements (CPF, Funds, income tax, Authorized Deductions by MOM, etc.).

4.      Handle salary adjustments, overtime claims, and final settlements for resigned employees. Manage Exit Interviews and Cessation Letters.

5.      Generate and review payroll reports; coordinate with finance for disbursements.

6.      Prepare and submit monthly and annual statutory reports and filings.

7.      Support audits and provide required documentation related to payroll. Check and ensure all payroll are paid according to employee’s Signed Employment Contract and Key Employment Terms.

8.      Assist with employee onboarding and exit formalities.

9.      Manage employee benefits (medical, insurance, claims, etc.) and coordinate with service providers, Operation Managers and HR team.

10.  Respond to employee payroll-related queries promptly and professionally.

Requirements:

1.      Diploma/Degree in Human Resource Management, Business Administration, Finance, or a related field.

2.      Minimum 2–3 years of experience in payroll processing and HR administration.

3.      Strong knowledge of payroll software (e.g. BIPO) and Microsoft Word, Excel and Outlook.

4.      Familiarity with local labor Employment Act laws and statutory regulations.

5.      High level of accuracy, confidentiality, and attention to detail.

6.      Good interpersonal and communication skills.

7.      Ability to work independently and meet deadlines.

8.      Excellent organizational and time management skills

9.      Constructive feedback and working cooperatively with HR Team, contributing to ideas and solutions when challenges arise.

10.  Promoting an inclusive and positive team environment.

11.  Accountability in all tasks, just as all deductions must be supported with proper signed documentation, and every pay component must be supported by signed employment contract, key employment terms and annex A.

Job Responsibilities:

· Assist in recruitment cycle for retail candidates as and when required

· Prepare recruitment materials such as job descriptions and post job ads to job portals / facebook etc.

· Assist in interviews, evaluate and assess candidates whether they meet the company work requirements

· Prepare employment contracts and go through with shortlisted candidates

· Maintaining HRMS by updating and entering data into Payroll system

· Perform work permit application/cancellation/renewal (MOM work pass processing)

· Process work pass application/renewal and cancellation for foreign workers

· Support in Employee Relations (Employee grievances, warning letters, terminations etc.)

· Prepare employee letters including promotions, employment verification, salary adjustments, etc.

· Maintain both electronic and paper-based employee p-files including archiving in compliance with company standards

· Work closely with the Operations and Payroll team to ensure the flow of information is accurate and efficient

· Perform onboarding and offboarding of employees, conducting new joiners orientation briefing and exit interviews

· Data entry & processing: e.g attendance report,b-day vouchers issuance,pro-family leave report

· Other adhoc duties as and when required

Job Requirements:

· Min. Diploma/Degree in any field

· Min. 2 years relevant recruitment experience in the Retail/FMCG/F&B industry or in recruitment agency preferred

· Possess excellent communication skills to convey clear messages and build strong relationships with candidates and hiring managers

· Ability to multitask, meticulous, organized and able to maintain a high level of confidentiality

· Strong sense of responsibility, maturity and teamwork

· Independent with minimal supervision required

· Proactive and able to work independently in a fast-paced environment

· Good computing skills including proficiency in Microsoft Office applications

Key Responsibilities

• Roll out compensation initiatives across the Group e.g., salary reviews, short-term and long-term incentive schemes
• Provide support for the Group Remuneration Committee, work on approvals and budgets
• Conduct market benchmarking and maintain competitive pay structures
• Support the annual review process for the Group
• Manage and administer share-based incentive scheme
• Analyze compensation and benefits data to identify trends and gaps
• Assist in Benefits activities including insurance renewals and reviews for the Group
• Contribute to continuous improvement by harmonizing and optimizing rewards policies, programs, frameworks, processes, and practices
• Support all Group Reward programs, initiatives, or projects
• Build and maintain strong relationships with external vendors, consultants, and industry networks to leverage expertise on market practices

Requirements

• At least 5 years of experience in Total Rewards in a multinational organization and/or Group Rewards work
• Demonstrated experience supporting and rolling out Rewards projects
• Good knowledge and experience in leading practices and trends in Total Rewards
• Ability to work confidently in a dynamic, fast-paced environment and manage ambiguity
• Strong interpersonal and communication skills
• Resilience and tenacity to handle complex situations and work under pressure
• Analytical mindset and attention to detail
• Proficiency in HRIS, compensation and data analytic tools i.e. Prosoft, Advanced Excel skills and Power BI 
• Experience with vendors such as Mercer and Korn Ferry

Job Scopes:

• Assist with the provision of, collation of, and tracking of data for industry clusters
• Ensure accurate and proper recording of deals and agreements into appropriate data management systems
• Act as key contact with internal stakeholders on KPI reporting and ensure records accuracy
• Ensure that the database is updated in a timely and accurate manner
• Assist team members in meeting project milestones and reporting deadlines
• Collate and tracking of data documents for project handover
• Other administrative duties as assigned

Requirements:

• Diploma in any discipline
• Meticulous, well-organised and detail oriented
• Able to multi-task, handle concurrent engagements with several team members and routine data entry work