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Job Responsibilities:

· Assist in recruitment cycle for retail candidates as and when required

· Prepare recruitment materials such as job descriptions and post job ads to job portals / facebook etc.

· Assist in interviews, evaluate and assess candidates whether they meet the company work requirements

· Prepare employment contracts and go through with shortlisted candidates

· Maintaining HRMS by updating and entering data into Payroll system

· Perform work permit application/cancellation/renewal (MOM work pass processing)

· Process work pass application/renewal and cancellation for foreign workers

· Support in Employee Relations (Employee grievances, warning letters, terminations etc.)

· Prepare employee letters including promotions, employment verification, salary adjustments, etc.

· Maintain both electronic and paper-based employee p-files including archiving in compliance with company standards

· Work closely with the Operations and Payroll team to ensure the flow of information is accurate and efficient

· Perform onboarding and offboarding of employees, conducting new joiners orientation briefing and exit interviews

· Data entry & processing: e.g attendance report,b-day vouchers issuance,pro-family leave report

· Other adhoc duties as and when required

Job Requirements:

· Min. Diploma/Degree in any field

· Min. 2 years relevant recruitment experience in the Retail/FMCG/F&B industry or in recruitment agency preferred

· Possess excellent communication skills to convey clear messages and build strong relationships with candidates and hiring managers

· Ability to multitask, meticulous, organized and able to maintain a high level of confidentiality

· Strong sense of responsibility, maturity and teamwork

· Independent with minimal supervision required

· Proactive and able to work independently in a fast-paced environment

· Good computing skills including proficiency in Microsoft Office applications

Job Overview:

The HR Executive (Payroll and HR Administration) will play a vital role in managing HR operations, with a strong focus on payroll processing and HR administration. This role requires high discretion and the ability to adjust to rapidly changing scenarios. It will ensure compliance with local employment regulations and support projects that enhance operational efficiency.

Key Responsibilities:

Payroll Processing:

• Manage end-to-end payroll processes, including salary computation, statutory submissions, and payslip generation.
• Ensure accurate and timely calculations of overtime, leave, and payroll adjustments while maintaining strict confidentiality.
• Address and resolve payroll-related queries with a discreet approach.
• Liaise with government bodies for statutory submissions and compliance.

HR Administration:

• Maintain and update employee records with attention to detail and discretion, ensuring data accuracy and compliance with PDPA.
• Handle HR-related inquiries professionally, focusing on payroll, leave, and employee benefits.
• Support HR onboarding processes, including offer letters, contracts, and new hire documentation.
•  Assist with HR projects, adapting quickly to changing priorities and evolving needs.
• Compliance & Reporting:
• Ensure adherence to HR policies, procedures, and Singapore labor laws.
• Prepare HR reports, payroll summaries, and statutory filings with precision and confidentiality.
• Maintain a high level of professionalism, always safeguarding sensitive employee information.

Requirements:

• Diploma or degree in Human Resource Management, Business Administration, or related fields.
• Minimum of 2 years of experience in HR administration and payroll processing. Fresh graduates are encouraged to apply.
• Strong understanding of Singapore labor laws and payroll regulations.
• Proficiency in HRIS, payroll software, and MS Office applications.
• Exceptional attention to detail, organizational skills, and discreetly managing sensitive information.
• Adaptable and capable of handling multiple tasks in a fast-paced environment.

Responsibilities:

• Liaise with Institutional HR for necessary instructions & documents required for payroll processing. 
• Perform monthly payroll computation of various cost centers. 
• To be involved in month-end closing and accounts reconciliation. 
• Process employees’ claims, IR8A, and all other related tax forms and filings. 
• Responsible for CPF contribution/refund. 
• Attend to enquiries from employees. 
• Handle ad-hoc activities as and when requested. 

Requirements:

• Diploma/Degree in any discipline
• Min. 3 – 4 years’ relevant Payroll experience
• Able to handle large headcounts (500+)
• Proficient in Microsoft Office applications  
• Hands-on experience with SAP/Oracle system and/or shared service payroll experience will be an added advantage   

Our client is seeking an Executive / Senior Executive (Fleet Support) to join their team!

Are you ready to embark on an exciting career in the maritime industry? Join our client’s dynamic team and play a crucial role in supporting fleet operations, engaging stakeholders, and managing administrative tasks. This position offers a unique opportunity to develop your skills in a fast-paced environment while contributing to the success of a leading maritime organization.

About Our Client

Our client is a renowned maritime leader. From its origins as the Port of Singapore Authority to its current status as a global maritime powerhouse, our client has played a pivotal role in Singapore’s emergence as the world’s busiest container transshipment hub.

What you’ll be doing?

• Stakeholder engagement: Assist in planning and coordinating Fleet-wide initiatives, projects, and communications to engage both internal and external stakeholders.
• Event management: Help organize and execute staff cohesion activities, events, and ceremonies to foster a positive work environment.
• Publicity efforts: Contribute to conceptualizing and implementing Fleet-wide publicity campaigns, featuring staff, news, and projects across various media formats.
• Administrative support: Manage a wide range of fleet-wide administrative tasks, including roster management, benefits administration, and invoice processing.
• Financial tasks: Compute and submit timesheets, productivity incentives, and allowances to relevant stakeholders.
• HR support: Assist with staff merit and demerit record management, letter preparation, and medical documentation monitoring.
• Dispute resolution: Provide first-level support for marine crew disputes related to staff benefits, allowances, and productivity incentives.

Who are they looking for?

• Educational background: A degree in Business, Business Administration, Maritime Business, or Logistics and Supply Chain is preferred for this role.
• Industry experience: At least 2 years of working experience in the maritime and/or logistics industry is desired.
• Communication prowess: Strong communication and interpersonal skills to effectively interact with various levels within the organization.
• Analytical mindset: Critical thinking and logical reasoning skills to tackle complex challenges.
• Attention to detail: Good numeracy skills and a keen eye for detail to ensure accuracy in all tasks.
• Technical proficiency: Proficiency in the Microsoft Office suite of applications is essential for this role.

What you’ll be doing?

• Team Leadership: Guide and support the HR team to ensure high performance and achievement of departmental goals.
• Recruitment Excellence: Spearhead the recruitment process and onboarding initiatives, creating a seamless and positive experience for new hires.
• Policy Development: Craft and implement HR policies and procedures that align with company objectives and foster a positive work culture.
• Employee Relations: Manage employee relations with professionalism and empathy, addressing grievances and disciplinary matters effectively.
• Payroll and Benefits: Oversee payroll administration, employee benefits, and leave management to ensure accuracy and compliance.
• Compliance Champion: Ensure adherence to the Employment Act and company regulations, safeguarding both employee rights and organizational interests.

Who are they looking for?

• Educational Background: A degree in Human Resources, Business Administration, or a related field, demonstrating a strong foundation in HR principles.
• Managerial Experience: At least 3 years of HR experience in a managerial role, showcasing your ability to lead and drive HR initiatives.
• Communication Skills: Excellent interpersonal and communication abilities, essential for fostering positive relationships across all levels of the organization.
• Industry Insight: Preferably with construction or marine sector experience, but candidates from diverse backgrounds are encouraged to apply.