Senior/Executive 

Job Type: Full time

Salary: $3,800 – $4,200 per month

Job Responsibilities:

The Purchasing & Logistics Snr/Executive supports the full procurement and logistics cycle — from purchase order processing to delivery coordination — ensuring that goods and services are ordered accurately and delivered on time. This role acts as a connector between internal stakeholders, vendors, and logistics partners to drive operational efficiency.

Purchasing

• Source, evaluate, and negotiate with suppliers for uniforms, security equipment (e.g., walkie-talkies, PPEs, etc), and other operational needs.
• Process purchase orders, quotations, and supplier agreements in compliance with internal procurement policies.
• Monitor price trends and ensure cost-efficiency while maintaining quality and reliability.
• Ensure timely replenishment of stock and manage urgent purchase requests from operations.

Logistics & Inventory

• Plan and coordinate deliveries and distribution of goods to various deployment sites.
• Maintain optimal inventory levels and perform periodic stock checks.
• Liaise with operations and site teams to understand deployment needs and schedule equipment dispatch accordingly.
• Maintain proper documentation for incoming and outgoing inventory.

Vendor & Contract Management

• Maintain and update approved vendor list, contracts, and service agreements.
• Evaluate supplier performance regularly and recommend improvements or changes as needed.
• Manage after-sales service, returns, and warranty claims with suppliers.

Compliance & Reporting

• Ensure all purchases and logistics activities comply with company SOPs and relevant regulations.
• Maintain accurate procurement and logistics records for audit and internal reporting.
• Generate periodic reports on purchasing activity, stock levels, and delivery efficiency.

 Skills and Competencies:

• Knowledge of procurement and inventory management systems.
• Familiarity with security-related supplies and equipment is an advantage.
• Strong negotiation and communication skills.
• High level of organisation, attention to detail, and ability to work under pressure.
• Proficient in Microsoft Office Suite (Excel, Word)

Personal Attributes

• Reliable, proactive, and resourceful.
• Strong sense of accountability and integrity.
• Able to work independently and coordinate with multiple internal stakeholders.

Pre-requisites

• Diploma in Business, Supply Chain, or related field.
• 4-5 years of purchasing or logistics experience preferred.
• Familiarity with procurement documentation (PR/PO/GRN) and basic Excel/SharePoint.
• Able to work independently and under time pressure.