Category: Legal, HR & Corporate Services

What you’ll be doing?

• Program Advocacy: Share the company’s vision and recommend suitable coding programs for students, helping to inspire and educate the next generation of tech innovators.
• Community Building: Maintain customer relationships and build a strong community, acting as a parent advocate and managing relationships to ensure a positive learning experience.
• Administrative Support: Assist the Centre Manager with general administrative duties, including onboarding communications, data entry, and research to keep operations running smoothly.
• Data Management: Ensure all customer information is properly documented and updated in the CRM system, maintaining accurate and up-to-date records.

Who are they looking for?

• Educational Background: Candidates with a diploma or higher are welcome to apply, fostering an inclusive environment for various educational backgrounds.
• Communication Skills: Strong communicators with excellent problem-solving abilities, ready to engage with students, parents, and colleagues effectively.
• Work Ethic: Driven individuals who are fast learners, proactive, and thrive in a fast-paced environment, bringing energy and enthusiasm to the role.
• Organizational Skills: Detail-oriented team players with the ability to manage multiple projects simultaneously and efficiently.

Are you ready to take your facilities management career to the next level? Join a dynamic team where you’ll manage day-to-day operations, implement efficient maintenance strategies, and foster key relationships. This role offers an exciting opportunity to showcase your leadership skills and technical expertise in a challenging and rewarding environment.

What you’ll be doing?

• Team Leadership: Manage a diverse team of in-house Technicians, Technical Officers, and sub-contractors, including scheduling and roster planning for efficient service delivery.
• Maintenance Strategy: Develop and implement preventive and corrective facilities maintenance plans to ensure smooth and efficient operations.
• Relationship Management: Foster strong relationships with team members, vendors, and key stakeholders through effective communication and collaboration.
• Vendor Coordination: Liaise with sub-contractors and vendors to ensure timely and effective maintenance work.
• Issue Resolution: Attend to feedback, complaints, and incidents promptly, submitting detailed reports as required.
• Soft Services Supervision: Assist the Manager in overseeing security, cleaning, landscape, and pest control services.
• Performance Monitoring: Ensure set Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) are consistently met.
• Contract Administration: Manage service contracts, including cost comparisons and negotiations for renewals or replacements.
• Quotation Management: Prepare and process quotations, including Schedule of Rates (SOR).
• Reporting: Track, monitor, and update maintenance schedules for all soft services, generating comprehensive reports for management meetings.

Who are they looking for?

• Facilities Management Experience: At least 3 years of similar working experience in facilities management, with a strong focus on soft services.
• Educational Background: Diploma or Degree in Facilities Management, Building, Engineering, Real Estate, or an equivalent field.
• Technical Knowledge: Well-versed in Soft Services Facilities Management with a sound understanding of building maintenance practices.
• Operational Excellence: Proven track record in facilities operations and implementing improvements.
• Tech Savvy: Proficient in Microsoft applications and relevant facilities management software.

Responsibilities:

• To maintain and upkeep personal and leave records of employees and ensure that all records are complete, kept orderly and treated in strict confidence.

• To prepare, compile and submit HR reports to HR Manager monthly and/ or ad hoc basis.

• To update/ check TMS reports and overtime requisitions for salary processing.

• To keep track of employees’ confirmation and ensure that they are appraised by their immediate supervisor via the performance appraisal form on time.

• Preparation of HR Letters (Employment Contracts, Confirmation, Annual Increment, Promotion, etc.)

• Assist in organising Company functions and staff welfare activities

• Source and organize training programs and liaise with industry trainers and institutions.

• Full cycle of recruitment (Including advertisement, source and screen candidates, interview arrangement, selection etc.)

• Liaise with external vendors and employment agencies.

• Work passes application, renewal and cancellation.

• Working closely with HR Manager and also respective department on any HR Administrative needs.

Requirements:

• Diploma in HR Management or equivalent with at least 1 to 2 years of relevant working experience.

• Experience in verifying time attendance records is preferred.

• Good knowledge of employment laws and best practices and well-versed in MS Office

About the role

We are seeking a talented HR & Admin Executive to join our dynamic team at Yuyi Dental Pte. Ltd. in the Outram/SGH region. As an HR & Admin Executive, you will play a key role in driving the growth of our dental technology company. This is a full-time position that offers opportunities for career development and a competitive remuneration package.

HR Responsibilities

• Assist in the recruitment process, including job postings, interview arrangements, and preparation of offer documents
• Maintain employee records, handle onboarding and offboarding processes
• Track staff attendance, leave records (AL, MC, etc.)
• Responsible for payroll calculation and submission support
• Support staff training coordination and performance appraisal processes

Admin Responsibilities

• Handle daily office operations and office supplies procurement
• Manage company documents such as contracts, invoices, and government submissions
• Assist with company registration, ACRA filings, and business administration matters for the group and its subsidiaries
• Coordinate company insurance, office lease, and vendor management
• Assist in organising internal company events and meetings

Others

• Any other ad-hoc duties assigned by management

Requirements

• Minimum 2 years of relevant HR or administrative experience
• Experience with Singapore company registration and ACRA matters
• Proficient in MS Office / Google Suite tools
• Strong communication skills, ability to work independently and as part of a collaborative team
• Bilingual in English and Mandarin (written and spoken)
• Only for Singaporeans or Singapore Permanent Residents

What we offer
At Yuyi Dental Pte. Ltd., we are committed to providing our employees with a supportive and enriching work environment. We offer competitive salaries, comprehensive benefits, and ample opportunities for professional development and growth. Our team-oriented culture and focus on work-life balance make us an employer of choice in the industry.

Our client is seeking an Admin Executive / Administrator to join their team!

Are you looking for a dynamic role where you can showcase your organizational skills and contribute to the smooth running of an office? This Admin Executive position offers an excellent opportunity to join a team where your administrative talents will be valued and your career can flourish.

What you’ll be doing?

• Document Management: Provide administrative support and maintain proper documentation for site operations, ensuring all files are organized and up-to-date.
• Data Entry and Maintenance: Keep databases current and accurate, performing regular data entry tasks to support team operations.
• Office Support: Assist with basic admin duties and office maintenance, contributing to a productive work environment.
• Team Coordination: Provide support to ensure smooth daily operations, helping the team achieve its goals efficiently.
• Procurement Assistance: Utilize ERP systems to raise purchase requisitions and orders, supporting the company’s supply chain.
• HR Administration: Support operations team with general admin matters like overtime claims and leave applications, ensuring timely processing.
• Reporting: Assist in generating reports and preparing for monthly meetings, contributing to effective decision-making processes.
• Supply Management: Take charge of sourcing and receiving office stationery and materials, keeping the office well-stocked.
• Document Control: Maintain proper records of all document correspondence, ensuring easy retrieval when needed.

Who are they looking for?

• Educational Background: Candidates with GCE “N” / “O” Level / Nitec/ Higher Nitec in various fields such as Business Administration, Accounting, Hospitality, Communications, or Engineering are encouraged to apply.
• Experience: At least 3 years of relevant admin experience in Singapore is preferred, but candidates with no prior experience are welcomed to apply.
• Communication Skills: Strong verbal and written communication abilities to effectively interact with team members and stakeholders.
• Multi-tasking Abilities: Capable of managing multiple priorities and tasks efficiently in a dynamic work environment.
• Technical Proficiency: Comfortable using Microsoft Office applications to support daily administrative tasks.

Key Responsibilities:

• Manage end-to-end HR functions including recruitment, onboarding, employee engagement, and offboarding.
• Administer work pass matters (application, renewal, and cancellation) via EPOL/WPOL platforms.
• Maintain and update accurate employee records (P-files and HR databases) with strict confidentiality.
• Ensure compliance with Singapore employment laws, statutory regulations, and company HR policies.
• Handle full-cycle monthly payroll using Infotech payroll system, and generate salary and statutory reports.
• Process government-related claims such as maternity leave, childcare leave, NSmen, and other statutory submissions.
• Draft and manage HR documents such as employment contracts, confirmation letters, and internal memos.
• Coordinate internal and external HR communications.
• Administer employee insurance programs including medical, group hospitalization, and work injury compensation.
• Organize internal course training, manage employee training schedules and registrations including logistics, catering and accommodation of training employees.
• Participate in and coordinate career fairs, recruitment events, and employee engagement initiatives.
• Provide general office administrative support and assist with ad hoc tasks and projects assigned by management.

Requirements:

• Diploma/Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 2 – 3 years of relevant experience in HR and payroll administration.
• Experience with Infotech payroll system is preferred.
• Good working knowledge of Singapore labor laws, CPF, IRAS, and MOM requirements.
• Proficient in Microsoft Office and Excel is preferred.
• High attention to detail, accuracy, and organizational skills.
• Strong interpersonal and communication skills.
• Professional, responsible, and able to manage confidential HR matters with discretion.
• Able to multitask effectively and work both independently and as part of a team.
  
  Benefits Overview:
• Annual performance bonus
• Medical benefits covered (GP, Dental, Optical, Health Screening)
• Staff & family discounts
• Insurance covered (IHP)
• Birthday allowance
• Leave allowances (Maternity/ Childcare/ Marriage/Compassionate)
• Employee referral fee

Job Description:

• Manage end-to-end employee lifecycle processes, including onboarding, offboarding, confirmation, and contract renewals
• Maintain and update employee records, HR database, and ensure timely documentation
• Handle monthly payroll inputs, leave administration, insurance claims, and government submissions (e.g. CPF, IR8A, NS, Maternity claims)
• Support recruitment activities such as job postings, interview coordination, and pre-employment checks
• Assist with HR policies review, employee engagement activities, and training coordination
• Prepare HR reports and analytics for internal reviews and audits
• Coordinate annual performance appraisal and increment exercises
• Act as a point of contact for staff enquiries on HR policies and benefits
• Support compliance with MOM regulations and keep up to date with employment law changes
• Assist in HR process improvements and digitalisation initiatives
• Provide administrative support for HR projects and company-wide activities

Job requirement:

• Experienced in full-spectrum HR functions including recruitment & payroll processing is preferred.
• Entry level is welcomed, training is provided

Job Summary:

We are looking for a detail-oriented and experienced HR Assistant to join our team, with a strong focus on payroll management. The successful candidate will be responsible for handling end-to-end payroll processes while also supporting broader HR functions such as employee records management, statutory compliance, and employee benefits.

Key Responsibilities:

1.    Manage and process monthly payroll accurately and on time.

2.      Maintain employee records and ensure all payroll inputs (attendance, leaves, bonuses, deductions, etc.) are up to date.

3.      Ensure compliance with statutory payroll requirements (CPF, Funds, income tax, Authorized Deductions by MOM, etc.).

4.      Handle salary adjustments, overtime claims, and final settlements for resigned employees. Manage Exit Interviews and Cessation Letters.

5.      Generate and review payroll reports; coordinate with finance for disbursements.

6.      Prepare and submit monthly and annual statutory reports and filings.

7.      Support audits and provide required documentation related to payroll. Check and ensure all payroll are paid according to employee’s Signed Employment Contract and Key Employment Terms.

8.      Assist with employee onboarding and exit formalities.

9.      Manage employee benefits (medical, insurance, claims, etc.) and coordinate with service providers, Operation Managers and HR team.

10.  Respond to employee payroll-related queries promptly and professionally.

Requirements:

1.      Diploma/Degree in Human Resource Management, Business Administration, Finance, or a related field.

2.      Minimum 2–3 years of experience in payroll processing and HR administration.

3.      Strong knowledge of payroll software (e.g. BIPO) and Microsoft Word, Excel and Outlook.

4.      Familiarity with local labor Employment Act laws and statutory regulations.

5.      High level of accuracy, confidentiality, and attention to detail.

6.      Good interpersonal and communication skills.

7.      Ability to work independently and meet deadlines.

8.      Excellent organizational and time management skills

9.      Constructive feedback and working cooperatively with HR Team, contributing to ideas and solutions when challenges arise.

10.  Promoting an inclusive and positive team environment.

11.  Accountability in all tasks, just as all deductions must be supported with proper signed documentation, and every pay component must be supported by signed employment contract, key employment terms and annex A.

Job Responsibilities:

· Assist in recruitment cycle for retail candidates as and when required

· Prepare recruitment materials such as job descriptions and post job ads to job portals / facebook etc.

· Assist in interviews, evaluate and assess candidates whether they meet the company work requirements

· Prepare employment contracts and go through with shortlisted candidates

· Maintaining HRMS by updating and entering data into Payroll system

· Perform work permit application/cancellation/renewal (MOM work pass processing)

· Process work pass application/renewal and cancellation for foreign workers

· Support in Employee Relations (Employee grievances, warning letters, terminations etc.)

· Prepare employee letters including promotions, employment verification, salary adjustments, etc.

· Maintain both electronic and paper-based employee p-files including archiving in compliance with company standards

· Work closely with the Operations and Payroll team to ensure the flow of information is accurate and efficient

· Perform onboarding and offboarding of employees, conducting new joiners orientation briefing and exit interviews

· Data entry & processing: e.g attendance report,b-day vouchers issuance,pro-family leave report

· Other adhoc duties as and when required

Job Requirements:

· Min. Diploma/Degree in any field

· Min. 2 years relevant recruitment experience in the Retail/FMCG/F&B industry or in recruitment agency preferred

· Possess excellent communication skills to convey clear messages and build strong relationships with candidates and hiring managers

· Ability to multitask, meticulous, organized and able to maintain a high level of confidentiality

· Strong sense of responsibility, maturity and teamwork

· Independent with minimal supervision required

· Proactive and able to work independently in a fast-paced environment

· Good computing skills including proficiency in Microsoft Office applications

Key Responsibilities

• Roll out compensation initiatives across the Group e.g., salary reviews, short-term and long-term incentive schemes
• Provide support for the Group Remuneration Committee, work on approvals and budgets
• Conduct market benchmarking and maintain competitive pay structures
• Support the annual review process for the Group
• Manage and administer share-based incentive scheme
• Analyze compensation and benefits data to identify trends and gaps
• Assist in Benefits activities including insurance renewals and reviews for the Group
• Contribute to continuous improvement by harmonizing and optimizing rewards policies, programs, frameworks, processes, and practices
• Support all Group Reward programs, initiatives, or projects
• Build and maintain strong relationships with external vendors, consultants, and industry networks to leverage expertise on market practices

Requirements

• At least 5 years of experience in Total Rewards in a multinational organization and/or Group Rewards work
• Demonstrated experience supporting and rolling out Rewards projects
• Good knowledge and experience in leading practices and trends in Total Rewards
• Ability to work confidently in a dynamic, fast-paced environment and manage ambiguity
• Strong interpersonal and communication skills
• Resilience and tenacity to handle complex situations and work under pressure
• Analytical mindset and attention to detail
• Proficiency in HRIS, compensation and data analytic tools i.e. Prosoft, Advanced Excel skills and Power BI 
• Experience with vendors such as Mercer and Korn Ferry