Job Type: Full Time
Salary: $3,800 – $4,800
We are looking for a detail-oriented Executive to join the Medical Affairs team. Reporting to the Function Head, you will support healthcare projects, operations, and quality initiatives that enhance patient care. Ideal for a nursing professional who thrives in a behind-the-scenes role driving meaningful impact. Your responsibilities are as follows:
Operational & Administrative Support
- Provide end-to-end support to the HOD and Manager in managing operational activities across various dialysis and support programmes (e.g. Peritoneal Dialysis, Haemodifiltration, Nocturnal Dialysis, Kidney Supportive Care and etc.).
- Coordinate service-related administrative matters including service level agreements, follow-ups, claims, and procurement processes (e.g. high-value drug requisitions).
- Support the submission and follow-up of project evaluations in alignment with departmental goals.
- Coordinate weekly high-value drug requirements and ensure timely purchase requisitions to maintain adequate stock levels.
- Act as a liaison between departments to streamline workflows and ensure smooth project execution.
Quality & Compliance Management
- Perform and review hospitalization coding to ensure accuracy and integrity of clinical data which is subject to audits, as required.
- Support NEHR audits and internal quality reviews, maintaining compliance with regulatory standards.
- Assist with the monitoring and documentation of quality indicators for continuous improvement.
Education & Event Coordination
- Manage logistics for webinars and training events, including virtual platform support.
- Provide key support for conferences such as the Kidney Care Conference Singapore (KCCS) — handling speaker liaison, registration, logistics and etc.
Committee & Project Support
- Provide administrative and secretariat support for End-Stage Renal Disease (ESRD) and Research Committees, including meeting coordination and tracking project deliverables and claims.
Qualifications
- Diploma or Degree in Nursing.
- Must possess a valid Singapore Nursing Board (SNB) certification.
Experience
- At least 3 years of experience in healthcare administration, quality assurance, project management, or a related field.
- Background in clinical practice is an advantage.
- Familiarity with Microsoft Office (Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
Key Competencies
- Strong attention to detail and high standards of accuracy.
- Project management and organizational skills, with the ability to handle multiple tasks and deadlines.
- Effective communication and interpersonal skills to collaborate across multidisciplinary teams.
Personal Attributes
- Proactive and resourceful in problem-solving and process improvement.
- A team player with a service-oriented mindset.
- Able to work independently with minimal supervision.
- Committed to upholding patient safety and clinical excellence.