Author: admin

Responsibilities:

• To maintain and upkeep personal and leave records of employees and ensure that all records are complete, kept orderly and treated in strict confidence.

• To prepare, compile and submit HR reports to HR Manager monthly and/ or ad hoc basis.

• To update/ check TMS reports and overtime requisitions for salary processing.

• To keep track of employees’ confirmation and ensure that they are appraised by their immediate supervisor via the performance appraisal form on time.

• Preparation of HR Letters (Employment Contracts, Confirmation, Annual Increment, Promotion, etc.)

• Assist in organising Company functions and staff welfare activities

• Source and organize training programs and liaise with industry trainers and institutions.

• Full cycle of recruitment (Including advertisement, source and screen candidates, interview arrangement, selection etc.)

• Liaise with external vendors and employment agencies.

• Work passes application, renewal and cancellation.

• Working closely with HR Manager and also respective department on any HR Administrative needs.

Requirements:

• Diploma in HR Management or equivalent with at least 1 to 2 years of relevant working experience.

• Experience in verifying time attendance records is preferred.

• Good knowledge of employment laws and best practices and well-versed in MS Office

About the role

We are seeking a talented HR & Admin Executive to join our dynamic team at Yuyi Dental Pte. Ltd. in the Outram/SGH region. As an HR & Admin Executive, you will play a key role in driving the growth of our dental technology company. This is a full-time position that offers opportunities for career development and a competitive remuneration package.

HR Responsibilities

• Assist in the recruitment process, including job postings, interview arrangements, and preparation of offer documents
• Maintain employee records, handle onboarding and offboarding processes
• Track staff attendance, leave records (AL, MC, etc.)
• Responsible for payroll calculation and submission support
• Support staff training coordination and performance appraisal processes

Admin Responsibilities

• Handle daily office operations and office supplies procurement
• Manage company documents such as contracts, invoices, and government submissions
• Assist with company registration, ACRA filings, and business administration matters for the group and its subsidiaries
• Coordinate company insurance, office lease, and vendor management
• Assist in organising internal company events and meetings

Others

• Any other ad-hoc duties assigned by management

Requirements

• Minimum 2 years of relevant HR or administrative experience
• Experience with Singapore company registration and ACRA matters
• Proficient in MS Office / Google Suite tools
• Strong communication skills, ability to work independently and as part of a collaborative team
• Bilingual in English and Mandarin (written and spoken)
• Only for Singaporeans or Singapore Permanent Residents

What we offer
At Yuyi Dental Pte. Ltd., we are committed to providing our employees with a supportive and enriching work environment. We offer competitive salaries, comprehensive benefits, and ample opportunities for professional development and growth. Our team-oriented culture and focus on work-life balance make us an employer of choice in the industry.

Our client is seeking an Admin Executive / Administrator to join their team!

Are you looking for a dynamic role where you can showcase your organizational skills and contribute to the smooth running of an office? This Admin Executive position offers an excellent opportunity to join a team where your administrative talents will be valued and your career can flourish.

What you’ll be doing?

• Document Management: Provide administrative support and maintain proper documentation for site operations, ensuring all files are organized and up-to-date.
• Data Entry and Maintenance: Keep databases current and accurate, performing regular data entry tasks to support team operations.
• Office Support: Assist with basic admin duties and office maintenance, contributing to a productive work environment.
• Team Coordination: Provide support to ensure smooth daily operations, helping the team achieve its goals efficiently.
• Procurement Assistance: Utilize ERP systems to raise purchase requisitions and orders, supporting the company’s supply chain.
• HR Administration: Support operations team with general admin matters like overtime claims and leave applications, ensuring timely processing.
• Reporting: Assist in generating reports and preparing for monthly meetings, contributing to effective decision-making processes.
• Supply Management: Take charge of sourcing and receiving office stationery and materials, keeping the office well-stocked.
• Document Control: Maintain proper records of all document correspondence, ensuring easy retrieval when needed.

Who are they looking for?

• Educational Background: Candidates with GCE “N” / “O” Level / Nitec/ Higher Nitec in various fields such as Business Administration, Accounting, Hospitality, Communications, or Engineering are encouraged to apply.
• Experience: At least 3 years of relevant admin experience in Singapore is preferred, but candidates with no prior experience are welcomed to apply.
• Communication Skills: Strong verbal and written communication abilities to effectively interact with team members and stakeholders.
• Multi-tasking Abilities: Capable of managing multiple priorities and tasks efficiently in a dynamic work environment.
• Technical Proficiency: Comfortable using Microsoft Office applications to support daily administrative tasks.

Key Responsibilities:

• Manage end-to-end HR functions including recruitment, onboarding, employee engagement, and offboarding.
• Administer work pass matters (application, renewal, and cancellation) via EPOL/WPOL platforms.
• Maintain and update accurate employee records (P-files and HR databases) with strict confidentiality.
• Ensure compliance with Singapore employment laws, statutory regulations, and company HR policies.
• Handle full-cycle monthly payroll using Infotech payroll system, and generate salary and statutory reports.
• Process government-related claims such as maternity leave, childcare leave, NSmen, and other statutory submissions.
• Draft and manage HR documents such as employment contracts, confirmation letters, and internal memos.
• Coordinate internal and external HR communications.
• Administer employee insurance programs including medical, group hospitalization, and work injury compensation.
• Organize internal course training, manage employee training schedules and registrations including logistics, catering and accommodation of training employees.
• Participate in and coordinate career fairs, recruitment events, and employee engagement initiatives.
• Provide general office administrative support and assist with ad hoc tasks and projects assigned by management.

Requirements:

• Diploma/Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 2 – 3 years of relevant experience in HR and payroll administration.
• Experience with Infotech payroll system is preferred.
• Good working knowledge of Singapore labor laws, CPF, IRAS, and MOM requirements.
• Proficient in Microsoft Office and Excel is preferred.
• High attention to detail, accuracy, and organizational skills.
• Strong interpersonal and communication skills.
• Professional, responsible, and able to manage confidential HR matters with discretion.
• Able to multitask effectively and work both independently and as part of a team.
  
  Benefits Overview:
• Annual performance bonus
• Medical benefits covered (GP, Dental, Optical, Health Screening)
• Staff & family discounts
• Insurance covered (IHP)
• Birthday allowance
• Leave allowances (Maternity/ Childcare/ Marriage/Compassionate)
• Employee referral fee