Admin Assistant

Location: Changi, East Region

Job Type: Full time

Salary: $2,500 – $3,500 per month

Job Responsibilities:

·       Manage the reception counter, receive visitors, incoming phone calls, screen and redirect calls to the relevant personnel.

·       Manage the meeting rooms enquiries / bookings.

·       Processing of Admin purchase requisition, issuance of Purchase Order and ensure payment to vendors in a timely manner.

·       Assist in the preparation courier documents, handling and dealing with local and overseas courier services

·       Liaising with office related purchases vendors.

·       Maintains office general items inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

·       Responsible for employee name cards and company materials printing requisitions.

·       Distribution and maintain the inventory of employee’ pass holders and lanyards.

·       Sort and manage incoming and outgoing mails and courier deliveries to ensure timely correspondence.

·       Coordinates company car parking matters.

·       Maintain filing systems, both physical and digital.

·       Track and manage data, records and reports.

·       Ad-hoc tasks as assigned by Manager.

Requirements:

·       A Diploma, Higher Nitec or Nitec qualification in a relevant field of study.

·       Proficient in using Microsoft Office Suite (e.g., Word, Excel, Outlook) and internet applications.

·       Candidate with customer service or hospitality experience are welcome to apply.

·       Willingness to perform reception duties

·       Excellent verbal and written communication skills in English and Chinese to effectively communicate with Chinese-speaking clients.

·       Professional, friendly, and approachable personality.