Accounts Assistant

What you’ll be doing?

• Process orders and invoices: Handle delivery orders and invoices for clients, ensuring accuracy and timeliness.
• Manage supplier documentation: Process and file quotations and invoices from suppliers and vendors, maintaining organized records.
• Oversee office supplies: Manage stationery and handle various administrative tasks to keep the office running smoothly.
• Provide reception support: Greet visitors, answer phone calls, and manage courier deliveries with a professional demeanor.
• Maintain employee records: Update administrative lists, including contact information for new and existing workers.
• Assist with company events: Support the office administration team in organizing and executing various events.
• Facilitate communication: Manage inter-office liaison, correspondence, recording, distribution, and filing of important documents.
• Support HR functions: Assist with human resource matters, including maintaining staff leave records.
• Provide executive support: Offer secretarial assistance to the Director, ensuring efficient workflow.
• Tackle diverse tasks: Take on ad-hoc assignments as requested by management, demonstrating flexibility and adaptability.

Who are they looking for?

• Educational background: Hold a minimum of a Diploma or equivalent qualification. Candidates with a Diploma in HR & Business Admin are particularly encouraged to apply.
• Work experience: Ideally possess 1-2 years of relevant working experience.
• Multitasking abilities: Efficiently manage multiple responsibilities while maintaining attention to detail.
• Communication skills: Communicate effectively with colleagues, clients, and stakeholders at all levels.
• Discretion: Maintain strict confidentiality when handling sensitive information.
• Technical proficiency: Demonstrate proficiency in MS Office applications to support daily tasks.
• Administrative expertise: Possess excellent administrative skills to ensure smooth office operations.